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Hurricane Prepardness Guide
We would like to take this opportunity to inform you of the steps necessary to make
sure that your computer systems and data are taken care of in the event of a hurricane.
Most companies ignore the importance of a hurricane preparedness plan for businesses
and we want to make sure that you are not one of them. Because of the sensitivity,
significance, and importance of your company's data, you must ensure that it is
properly protected. In the event that a Hurricane Watch is posted, the following
steps are recommended:
- Take inventory (pictures as well as a list) of computer
systems (POS Systems) as well as critical machines.
- Be prepared for backing up critical information. Make sure
that you have the proper media (Tapes, CDs, etc). Make sure that the backup units
are working properly.
- Designate the task of backing up to someone that has the
proper knowledge of performing backups.
- Look for a closet or storage location that is away from
doors and windows that can temporarily house the essential computer systems (or
as many as possible).
- Be prepared to store important software such as operating
system CDs, Word Processors, or other software that is essential to the company's
operation. Include their respective licenses.
In the event that a Hurricane Warning is posted, the following steps are recommended:
- Perform backups on all machines (at least three separate
copies). For customers with Point of Sale Systems, your database is the most vital
file. It is located in C:\Program Files\Inventek Point of Sale\datPOS.mdb.
- Store one copy in a safe place (closet or location away
from doors or windows).
- Store a second copy in a location away from you business
such as your home. A person of high confidence should take the last copy. These
medias should be placed in a plastic zip lock bag and stored in a safe dry location.
Store the essential computers and appropriate machinery in the designated closet
or safe spot. The computers that do not fit are to be disconnected from their power
source, and placed away from doors or windows, at a high location away from the
floor. MAKE SURE NO ELECTICAL CIRCUITS FOR THE COMPUTERS ARE LEFT CONNECTED!
- Make backup copies of all operating system CDs, Word Processors,
or essential software as in step two and distribute them accordingly and store original
and copies in a safe place (different locations).
In the event that a hurricane disaster takes place and all computer systems are
damaged or lost, at least you can feel assured that sensitive data is available.
Keep in mind that computer systems can always be replaced, but if no good backup
is available, that data can never be restored. Therefore, the loss will be severe
and recovery and downtime will be a long and painful experience. Having the data
properly backed up will avoid unnecessary pain and aggravation and will allow for
the lowest possible down time.
Please do not take hurricanes lightly. Protect yourself as well as your business
accordingly. I hope that you remain safe and will pray for the best.
If you should need any assistance in following a Hurricane Preparedness Plan please
feel free to contact us at your convenience at 1-866-742-5847
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